Kayako Customer Reviews 2025 | SoftwareReviews

Kayako

Composite Score

7.4 /10

CX Score

7.5 /10

25 Reviews Write a Review

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What is Kayako?

Kayako’s helpdesk software comes with powerful out-of-the-box functionality that makes it easy for customer service teams to begin managing requests and conversations that come through any channel. Support customers better, and stay personal as you grow.

Company Details

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Kayako Ratings

Real user data aggregated to summarize the product performance and customer experience.
Download the entire Product Scorecard to access more information on Kayako.

Product scores listed below represent current data. This may be different from data contained in reports and awards, which express data as of their publication date.

83 Likeliness to Recommend

1
Since last award

81 Plan to Renew

3
Since last award

80 Satisfaction of Cost Relative to Value

Product Experience

Negotiation and Contract

Conflict Resolution

Strategy & Innovation

Service Experience

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Emotional Footprint Overview

Product Experience:: 83%
Negotiation and Contract:: 79%
Conflict Resolution:: 82%
Strategy & Innovation:: 76%
Service Experience:: 80%

Product scores listed below represent current data. This may be different from data contained in reports and awards, which express data as of their publication date.

+80 Net Emotional Footprint

The emotional sentiment held by end users of the software based on their experience with the vendor. Responses are captured on an eight-point scale.

How much do users love Kayako?

9% Negative

7% Neutral

84% Positive

Pros

Reliable
Enables Productivity
Performance Enhancing
Respectful

Feature Ratings

Average 77

Agent Collaboration

Contact Center Integration

Intelligent Search

Customer Service Knowledge Management

Customer Service Workflow Management

Analytics and Reporting

Customer Self Service Capabilities

Mobile Customer Care

Customer Community Management

Multi Channel Support

Agent Scripting

Vendor Capability Ratings

Average 76

Ease of Implementation

Business Value Created

Ease of Customization

Breadth of Features

Quality of Features

Ease of Data Integration

Product Strategy and Rate of Improvement

Ease of IT Administration

Usability and Intuitiveness

Availability and Quality of Training

Vendor Support

Kayako Reviews

Subash C.

Role: Student Academic
Industry: Education
Involvement: End User of Application

Validated Review

Verified Reviewer

Submitted Mar 2025

Overview of Kayako

Likeliness to Recommend

9 /10

What differentiates Kayako from other similar products?

The key difference is that Kayako is very hassle free and integrating with other tools such as Zapier is seamless.

What is your favorite aspect of this product?

It's engaging and user friendly interface and multichannel Integration are my favourites.

What do you dislike most about this product?

Not have much to dislike about Kayako but it lacks advanced features like Information Technology Infrastructure Library.

What recommendations would you give to someone considering this product?

I'd say evaluate all the features carefully such as UI and usability, multichannel integration, automation and reporting before making purchase.

Pros

Helps Innovate
Trustworthy
Unique Features
Efficient Service

Kalindi P.

Role: Operations
Industry: Technology
Involvement: Business Leader or Manager

Validated Review

Verified Reviewer

Submitted Oct 2024

Great software for customer success

Likeliness to Recommend

9 /10

What differentiates Kayako from other similar products?

Kayako is different as it provides a unified inbox, making it convenient to use. It also has a interactive UI which is a great to have.

What is your favorite aspect of this product?

The insights on the customer journey is something which helps agents understand the context behind each interaction which leads to agents giving more personalized support.

What do you dislike most about this product?

Kayako's pricing is on the higher side compared to that of its competitors.

What recommendations would you give to someone considering this product?

You should totally opt for Kayako as an enterprise if a slightly higher cost is not a concern for your company.

Pros

Reliable
Performance Enhancing
Enables Productivity
Unique Features

Hassan A.

Role: Operations
Industry: Gaming and Hospitality
Involvement: End User of Application

Validated Review

Verified Reviewer

Submitted Oct 2024

It's a fantastic product, easy to use.

Likeliness to Recommend

8 /10

What differentiates Kayako from other similar products?

It's effortless to use and has a user-friendly interface. It offers you a variety of features. You can make macros for instant replies. You can also create different support layers for proper management of the support system. Search is also quite easy and effective. You can build an effective knowledge base for the users. It offers a variety of reports and gives you the liberty to extract reports of your needs. Its dashboard is very simple and full of required information, just a click away.

What is your favorite aspect of this product?

I like the most of its support layer structure, the macros, quick filter feature, and different reports.

What do you dislike most about this product?

There is nothing such as a bad feature of the product, Almost all features are good.

What recommendations would you give to someone considering this product?

I will highly recommend this product based on my personal experience of over 07 years.

Pros

Reliable
Enables Productivity
Trustworthy
Efficient Service

Kayako

What is Kayako?

Company Details

Book a Free Demo Today!

Awards & Recognition

Kayako Ratings

83 Likeliness to Recommend

1 Since last award

81 Plan to Renew

3 Since last award

80 Satisfaction of Cost Relative to Value

Emotional Footprint Overview

Emotional Footprint Overview

+80 Net Emotional Footprint

How much do users love Kayako?

Chart

Pros

Feature Ratings Average rating of all product features, some of which may not be shown below

Agent Collaboration Supports live collaboration between agent and customers, among customers e.g. forums, and service professionals e.g. team-based customer service.

Contact Center Integration Agent desktop, CTI integration. Call scripting, call queuing, prioritization by different support channels.

Intelligent Search Knowledgebase search with content indexing, and search of external content repositories. Proactive search and auto-suggestions. Natural language processing.

Customer Service Knowledge Management Customer and/or agent-facing knowledgebase and search capabilities offered or through 3rd party integrations.

Customer Service Workflow Management Ticketing and case management capabilities. Automated assignment and escalation, decision trees, guided resolution wizards (ideally GUI drag-and-drop).

Analytics and Reporting Includes historical & real-time dashboard visualizations, detailed & summary reporting and easy data extraction for data analysis.

Customer Self Service Capabilities Customer-facing resolution wizards and guidance, community forums or integrations through 3rd part integrations.

Mobile Customer Care Can create custom-branded service applications for customers on a mobile device (preferably native application rather than a responsive design site).

Customer Community Management Creation and management of branded and focussed user communities.

Multi Channel Support Integration with email, telephone, and live chat, and with self-service and social media.

Agent Scripting Recommend resolution steps to agents based on machine learning or AI.

Vendor Capability Ratings Average rating of all vendor capabilities, some of which may not be shown below

Ease of Implementation Successfully implementing new software is necessary to realize its full value and promote end user adoption. This data indicates whether or not the product is easy to implement.

Business Value Created Software needs to create value for employees, customers, partners, and, ultimately, shareholders. This data expresses user satisfaction - or lack thereof - with the product's business value.

Ease of Customization Don't get bogged down in a difficult customization; use this data to make sure you can easily achieve the functionality you need for your particular situation.

Breadth of Features Users prefer feature rich software that enables them to perform diverse series of tasks. This data expresses user satisfaction with the product's breadth of features.

Quality of Features Feature quality is just as important as quantity. Use this data to determine if this product will do what you're purchasing it to do, easily, intuitively, reliably, and effectively.

Ease of Data Integration Use this data to determine whether the product will cause headaches or make data integration easy.

Product Strategy and Rate of Improvement Vendors who don't stay on top of emerging needs and trends won't enable you to meet your business goals. Use this data to separate innovators from imposters.

Ease of IT Administration This data indicates whether IT personnel will be able to resolve issues and perform configurations efficiently and effectively.

Usability and Intuitiveness End user learning curves cost the organization money. Pay attention to your end users' technical ability to determine how important UX is in your purchase.

Availability and Quality of Training Effective and readily available training enables users to get the most out of the software you've chosen. Use this section to make sure your vendor's training programs and materials measure up.

Vendor Support The importance of vendor support will vary for each organization depending on internal capabilities, but there will always be issues that only the vendor can resolve.

Kayako Reviews

Subash C.

Overview of Kayako

Likeliness to Recommend

Pros

Kalindi P.

Great software for customer success

Likeliness to Recommend

Pros

Hassan A.

It's a fantastic product, easy to use.

Likeliness to Recommend

Pros

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Feature Ratings

Agent Collaboration

Contact Center Integration

Intelligent Search

Customer Service Knowledge Management

Customer Service Workflow Management

Analytics and Reporting

Customer Self Service Capabilities

Mobile Customer Care

Customer Community Management

Multi Channel Support

Agent Scripting

Vendor Capability Ratings

Ease of Implementation

Business Value Created

Ease of Customization

Breadth of Features

Quality of Features

Ease of Data Integration

Product Strategy and Rate of Improvement

Ease of IT Administration

Usability and Intuitiveness

Availability and Quality of Training

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