DFIN Venue

Optical Character Recognition

The ability to transcribe the image text into a format that is recognized as electronic text

File Rooms

The ability to create rooms or groups to organize similar files.

Data Encryption

Encrypt data in flight, while it's being uploaded/entered, and at rest, after it is uploaded/entered.

Permissions and Access Right Management

Defining of user-access rights for content assets or folders at group and individual level to control the management of digital assets.

Digital Rights Management

Protect intellectual property from being saved, copied, printed or distributed and the ability to add watermarks or expiry dates to documents.

File Sharing Collaboration

Users share, view, edit, discuss, and provide feedback on content, synchronously or asynchronously, either natively or through a third-party integration.

Reporting and Analytics

The solution provides the ability to create metrics-driven dashboards and reports showing unique visitors, click-through, conversions, payments etc.

Drag and Drop User Interface

Optimal user interfaces and interactions, such as drag-and-drop and file open-in applications.

Redaction

The ability to fully redact personally identifiable and sensitive information through text and image redaction.

Q&A Management

The ability for admins to field questions from users, route to a subject matter expert to answer, vet the answers and get back to the questioner.

Ease of Implementation

Successfully implementing new software is necessary to realize its full value and promote end user adoption. This data indicates whether or not the product is easy to implement.

Availability and Quality of Training

Effective and readily available training enables users to get the most out of the software you've chosen. Use this section to make sure your vendor's training programs and materials measure up.

Ease of Customization

Don't get bogged down in a difficult customization; use this data to make sure you can easily achieve the functionality you need for your particular situation.

Vendor Support

The importance of vendor support will vary for each organization depending on internal capabilities, but there will always be issues that only the vendor can resolve.

Ease of Data Integration

Use this data to determine whether the product will cause headaches or make data integration easy.

Business Value Created

Software needs to create value for employees, customers, partners, and, ultimately, shareholders. This data expresses user satisfaction - or lack thereof - with the product's business value.

Ease of IT Administration

This data indicates whether IT personnel will be able to resolve issues and perform configurations efficiently and effectively.

Usability and Intuitiveness

End user learning curves cost the organization money. Pay attention to your end users' technical ability to determine how important UX is in your purchase.

Quality of Features

Feature quality is just as important as quantity. Use this data to determine if this product will do what you're purchasing it to do, easily, intuitively, reliably, and effectively.

Breadth of Features

Users prefer feature rich software that enables them to perform diverse series of tasks. This data expresses user satisfaction with the product's breadth of features.

Product Strategy and Rate of Improvement

Vendors who don't stay on top of emerging needs and trends won't enable you to meet your business goals. Use this data to separate innovators from imposters.